Role-Based Access
User Roles & Permissions
Every person in your organization sees exactly what they need — nothing more, nothing less. Four roles keep your QMS secure, compliant, and easy to manage.
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The Four Roles
Built for real manufacturing teams
Full system access. Owns the QMS — manages users, settings, billing, and all documents.
Manages training assignments, certifies completions, approves documents, and views reports.
Uploads and maintains documents. Can complete their own assigned training.
Completes assigned training, acknowledges documents, and takes quizzes.
Permissions
Who can do what
A full breakdown of every action in Training Tiger and which roles can perform it.
| Capability | Admin | Manager | Contributor | User |
|---|---|---|---|---|
| Training | ||||
Complete assigned training | ||||
Take AI-generated quizzes | ||||
View assigned documents | ||||
View all released documents | ||||
Assign training to users | ||||
Assign training to groups | ||||
Certify training completions | ||||
| Documents | ||||
Upload documents | ||||
Revise documents | ||||
Approve & reject documents | ||||
Deactivate or delete documents | ||||
Generate QR codes | ||||
| Reports & Visibility | ||||
View Skills Matrix | ||||
View training reports | ||||
View document reports | ||||
Export reports to CSV | ||||
View employee training transcripts | ||||
| Administration | ||||
Invite & manage users | ||||
Change user roles | ||||
Configure company settings | ||||
Manage billing & subscription | ||||
Deactivate users | ||||
Common Questions
Frequently asked questions
Can a person have more than one role?
No — each user has exactly one role. The roles are designed so that higher roles include everything below them. An Admin can do everything a Manager can, a Manager can do everything a Contributor can, and so on.
Can I change a user's role after they've been invited?
Yes. Admins can change any user's role from Settings > Users at any time. The user receives an email notification when their role changes. Role changes take effect immediately.
What's the difference between a Manager and a Contributor?
Contributors upload and maintain documents but cannot assign training, certify completions, or view organization-wide reports. Managers do all of that. Contributors are ideal for subject-matter experts who maintain procedures but don't manage the training program.
Can a Manager approve documents if I only want certain managers to do that?
Yes. Training Tiger has a per-manager "Document Approver" flag that admins can enable or disable individually. This lets you designate specific managers as document approvers without creating a separate role.
How many admins can I have?
There's no limit on the number of admins. For smaller teams, one admin is typical. Larger organizations often have two or three to cover absences and distribute responsibility.
Set up your team in minutes
Invite your team, assign roles, and start building a compliant training program today. No IT department required.
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